Welcome to BidEngine
Your complete guide to winning more tenders in less time.
Getting Started
1Sign In to Your Account
Visit app.bidengine.co and sign in with your credentials. If you don't have an account, click "Get Started Free" to create one.
💡 Tip: Use your work email to keep your evidence library separate from personal projects.
2Explore the Dashboard
Once signed in, you'll land on your Command Centre. Here you'll see:
- →BidVault – Your evidence library with all project records
- →BidWrite – Active tenders and response generation
- →Upload – Add new evidence or tender documents
3Your First Tender
Ready to process your first tender? Here's the quick path:
- 1. Click the Upload button
- 2. Select BidWrite - Tender Documents
- 3. Enter the tender name and drop your file
- 4. BidEngine extracts questions automatically
- 5. Review and generate AI-powered responses
BidVault
Your verified evidence library. Every case study, testimonial, and proof point — indexed and ready to deploy.
📂 Evidence Categories
BidVault organises your evidence into 12 specialist categories:
📊 Evidence Library Totals
The dashboard shows your total evidence count for each category. These numbers update automatically as you add new records through the Upload Centre.
💡 Tip: Aim for at least 10 records per category for best AI response quality.
🔍 How Evidence is Used
When you generate a response in BidWrite, the AI searches your BidVault for relevant evidence. It matches:
- ✓Project types and sectors
- ✓Contract values and durations
- ✓Specific themes (innovation, safety, sustainability, etc.)
- ✓Client testimonials and feedback
BidWrite
Upload a tender, get compliant responses in minutes. Your evidence, your voice, your wins.
📤 Uploading a Tender
- 1Click Upload
From the dashboard, click the Upload button in the top navigation.
- 2Select BidWrite
Choose "BidWrite - Tender Documents" as the upload type.
- 3Name Your Tender
Enter a clear, descriptive name (e.g., "NHS Trust FM Services 2025").
- 4Drop Your File
Drag and drop your tender document (PDF or Word). BidEngine will extract all questions automatically.
📝 Working with Questions
Once your tender is processed, you'll see all extracted questions in the BidWrite tab. For each question you can:
- →Generate Response – AI creates a draft using your evidence
- →Edit Answer – Refine the response manually
- →Score Response – See quality rating and improvement suggestions
- →Run The Loop – Auto-improve from 6.5 to 9.3+ score
🔄 The Loop
The Loop is BidEngine's secret weapon. It automatically iterates on your response:
Each pass adds more evidence, fixes gaps, and strengthens arguments. Typical improvement: 43%.
BidScore
Evaluator-grade scoring before you submit. Know exactly where you stand.
📈 Understanding Your Score
Every response is scored on a 0-10 scale, matching how real evaluators assess bids:
🔍 What Gets Evaluated
- ✓Compliance – Does it answer the actual question?
- ✓Evidence – Are claims backed by verifiable proof?
- ✓Specificity – Names, dates, values, outcomes?
- ✓Structure – Clear, logical, easy to score?
- ✓Differentiation – What makes you better than competitors?
⚠️ Gap Analysis
BidScore identifies specific gaps in your response:
Upload Centre
Add new evidence and tender documents to power your bid engine.
🏛️ BidVault Uploads
Upload project evidence to build your library. Supported formats:
Documents are automatically processed and categorised into relevant evidence types.
✍️ BidWrite Uploads
Upload tender documents for question extraction. Works best with:
- ✓ITT (Invitation to Tender) documents
- ✓Method Statement templates
- ✓Quality questionnaires
- ✓Framework call-off documents
🎯 Best Practices
- →Name files clearly: "Project_ClientName_Year.pdf"
- →Upload complete documents, not fragments
- →Include outcome data: costs saved, KPIs achieved, testimonials
- →Update quarterly with new project completions
Pro Tips
Get the most out of BidEngine with these power user tips.
Build Your Vault First
The more evidence you upload, the better your responses. Spend a day uploading your best projects before running your first tender.
Use Real Project Names
Evaluators love specifics. "Derbyshire County Council LED Programme" beats "Large lighting project".
Run The Loop
Always run at least 2 Loop iterations. The score improvement from 6.5 to 9.3 can be the difference between winning and losing.
Check Gap Analysis
Before submitting, review every EVIDENCE GAP flag. These are the easiest points to recover.
Update After Wins
Every time you win a contract, upload the project details. Your library should grow with every success.
Review AI Outputs
BidEngine is powerful but not perfect. Always review responses for accuracy and tone before submission.
FAQ
How long does it take to process a tender?▼
Most tenders are processed in under 10 minutes. A typical 34-question tender takes about 7 minutes for full extraction and initial response generation.
Can I edit the AI-generated responses?▼
Absolutely. All responses can be edited directly in the interface. We recommend reviewing and adding your personal touch before submission.
Is my data secure?▼
Yes. All data is encrypted at rest and in transit. We use UK data centres and are fully GDPR compliant. Your evidence library is private to your account.
What file formats are supported?▼
We support PDF, Word (.docx), Excel (.xlsx), and CSV files. For best results with tender documents, use PDF or Word.
How does the scoring work?▼
BidScore uses the same evaluation criteria as real tender assessors. It checks compliance, evidence quality, specificity, and differentiation to give you a 0-10 score.
Can I use BidEngine for any type of tender?▼
BidEngine works best with UK public sector tenders, framework call-offs, and method statement-based assessments. It's optimised for FM, construction, energy, and professional services.
What if I need help?▼
Email us at support@proofworks.co.uk. We typically respond within 4 hours during UK business hours.